SAMPLE R&D PROJECT MANAGER AGREEMENT

R&D PROJECT MANAGER AGREEMENT

Project No: ……..

This Agreement is made between the Project Manager: ……………………………………… and XYZ Technology and Innovation University (hereinafter referred to as the “University”) under the following terms and conditions.

Project Name: ………………………………………

Employer Organization: XYZ Technology and Innovation University
Address: ……………………………………… Tax Office and Number: ……………………………………… Telephone and Fax No: ……………………………………… Relevant Representative: ………………………………………

Project Description: The aim of this project is to conduct research and development activities in the fields of ……………………………………….

Project Coordinators:

• Name-Surname: ………………………………………
• Job Title: ………………………………………
• Unit/Address: ………………………………………
• Telephone/Fax: ………………………………………

Project Duration: …./…./…. – …./…./….

People who will be involved in the project:

• Title and Role in the Project: ………………………………………
• External Participants (Their Role in the Project): ………………………………………

Project Manager's Notes: Specific instructions and notes regarding the project will be included here.

Transfer/Assignment: All intellectual and industrial property rights arising within the scope of the project belong to the University. The project manager acknowledges that they have transferred all copyright rights in the work to the University and cannot claim any rights in this regard.

Approvals:

• Project Manager: ………………………………………
• Relevant Dean's Approval: ………………………………………
• Contract Date: …./…./….

PROJECT EXECUTION PRINCIPLES:

1. Advance Payment Requests:
   • The advance payment requested by the project manager will be processed by the accounting department on the day of the request. Requests for higher advance payments require written notification at least two business days in advance.
2. Budget Management:
   • The Project Manager is responsible for managing the remaining budget after deducting the University's share from the project cost. All expenditure requests must be submitted to the accounting department in writing. University approval is required for transfers exceeding 20% ​​between budget items.
3. Project Protocol:
   • The project protocol will include information such as the job description, project duration, project cost, and payment method.
4. Guarantees and Insurance:
   • The necessary guarantee letters for the project will be provided by the University and included in the project budget.
5. Account and Currency Transactions:
   • Project funds denominated in foreign currency are held in an account in the same foreign currency. The equivalent in Turkish Lira is transferred to the budget at the Central Bank's exchange rate.
6. Documentation and Expenses:
   • Expenditures must be documented. Expenditures that cannot be documented will be recorded in a report and deducted from the budget with the approval of the Executive Board.
7. Staff Payments:
   • Staff salaries will be paid according to the amount and conditions determined by the project manager (copyright fees, service procurement, assignments, etc.).
8. Project Non-Execution Situation:
   • If the project is not completed on time and in accordance with regulations, the University may appoint another project manager to take over the execution of the project.

This agreement has been signed by the parties with their free will, and all provisions relating to the execution of the project are binding.

PROJECT MANAGER: XYZ TECHNOLOGY AND INNOVATION UNIVERSITY

Name-Surname: ……………………………………… Authorized Representative: ………………………………………